VaultSort 5.7.0-beta.81

What's New

• VaultSort runs on Intel Macs. The Mac download is now a single universal app that runs natively on both Apple silicon and Intel Macs, from macOS 12 Monterey onwards. Everything works the same on both, at the same price, with one exception: Smart Categorize, Suggest categories, the Smart Auto Organize recipe and Guardian's classification by meaning need an AI model that only runs on Apple silicon with macOS 14 or later. On other Macs, VaultSort says so instead of offering a download that couldn't work. (Updating from an earlier version is automatic; the first universal update is a slightly larger download.)
• A lighter launch screen where it helps. On Intel Macs, machines with four or fewer processor cores, and with Reduce Motion turned on, VaultSort plays a short, simpler intro that stays smooth. With Reduce Motion it only fades, with no zooming or sliding.
• Send Securely. A new tool under Protect encrypts files for someone who doesn't have VaultSort, with no server and no account. A single PDF becomes a standard password-protected PDF that opens in Preview, Acrobat, browsers and phones. Anything else, or several files with an optional note, becomes a secure page the recipient opens in their browser with the password. VaultSort suggests a strong passphrase, then helps you hand the file over by email, copy, Share or Finder. Start it from All Tools, after a redaction, from the Vault, or by right-clicking files in Finder or File Explorer. Every copy of VaultSort includes 3 free sends; opening a sent file is always free. (Send the password a different way from the file.)
• Vault notes are easier to read and work with. Saved notes open for reading, you can select and copy text from them, and long notes scroll inside their page. Notes have Undo and Redo, a keyboard shortcuts list, and you can import Markdown and text files as notes. VaultSort plays a sound when the Vault locks, and reading or scrolling a note now counts as activity, so the Vault no longer locks while you're reading.
• More from the Vault. Anything you copy from the Vault is cleared from the clipboard after 30 seconds (adjustable) and when the Vault locks. Notes gain templates, hidden secrets with their own Copy button, links to other Vault items that follow renames and moves, and protected notes that ask you to confirm it's you. Each note keeps a version history you can restore from, and you can view the Vault as it was on any date. (Once a note has a saved version, or the Vault records its first change for viewing by date, older versions of VaultSort can't open that Vault. Keep VaultSort up to date on every Mac you use it on.)
• Back up any of your Vaults. When you have more than one Vault, you can choose which to back up. Backup and export folders now carry the Vault's name, and VaultSort recognises both old and new backup folders.
• Redact Word documents from the Vault. Word documents in the Vault can be redacted and shared without exporting them first.
• A rebuilt Duplicate Finder. It's faster on large folders, tunes how it reads to the kind of drive, and finds similar images far more accurately, including rotated copies. Your saved scan settings now apply to every scan. There are new auto-select rules for keeping or selecting the copies in a chosen folder, a side-by-side compare view for similar images, and a time-remaining estimate.
• Open-source licences. About VaultSort now lists every third-party component VaultSort ships, with its licence.

Bug Fixes

• The Duplicate Finder can no longer delete the last copy of a file. In several situations, including "Keep newest", a stale selection or a rescan mid-delete, the only remaining copy could be removed. VaultSort now checks that a copy is kept before every removal. The Delete Duplicates button no longer disappears after you cancel, and cancelling Move's folder picker no longer shows an error and empties the review table.
• Redaction finds every match. Whole-word search no longer misses words without spaces around them, names with footnote marks, or names with curly apostrophes, and it now offers matches inside longer words. Pages whose hidden text doesn't match what's shown are now searched and checked by text recognition, so a name drawn on the page can't slip through.
• Redaction leaves less behind. Pictures kept in a redacted Word document lose their location, camera details and thumbnails. Redacted text no longer leaves a box of exactly the same width, which could hint at what was removed. When a line can't safely be adjusted, the report says so.
• Updates install reliably. Space Saver no longer removes an update that's waiting to install. Checking again while an update downloads no longer disrupts it, and Restart Now waits until the update is actually ready. VaultSort also checks for updates every hour instead of every six.
• Storage Analysis shows the real size of files. Files that are mostly empty space, such as Docker's disk image, were counted at their full nominal size, so a folder could show as several times larger than the whole disk. Storage Analysis and Large Files now count the space files actually use, and securely deleting such a file no longer tries to fill the disk.
• Secure Delete does what it says. A manually set number of overwrite passes is now used as chosen. Before, it could run as 3 passes. File and folder names are always scrambled before removal, and the dialog now says so. Free space is never overwritten as part of a delete, and the dialog points to Disk Tools for that.
• Secure Delete is more dependable. It can no longer hang because another drive on your Mac is stuck. It no longer fails on, or fills, your startup disk. Leftover temporary files from an interrupted delete are found and removed at the next launch. On Windows, folder names are now scrambled too, not just file names.
• Disk Shred on older Macs. Shredding a USB drive on macOS 12 Monterey no longer fails because the drive changed size after VaultSort removed its old volume. If a shred stops or fails partway on such a drive, VaultSort tells you to erase the whole drive rather than just the volume, so nothing is left behind. "Disk not found" errors partway through a shred are fixed. The Full Disk Access instructions now match Monterey's System Preferences and tell you to also allow com.vaultsort.helper, which macOS 12 needs. (On macOS 12, tick com.vaultsort.helper in Security & Privacy → Full Disk Access as well as VaultSort.)
• Drive detection works on macOS 12 and 13. Identifying a drive's type could fail on those versions. Redacting PDFs and protected PDFs in Send Securely need macOS 13 or later, and VaultSort now says that instead of claiming a component isn't installed.
• Windows: every bundled library is signed. Some libraries in the Windows installer, including the one used for PDF redaction, were unsigned. Each one is now signed and checked.