VaultSort for Teams
Secure, manage, and control sensitive files across your organization. One tool replaces fragmented workflows for secure deletion, encryption, file organization, and compliance-ready audit trails.
Built for law firms, healthcare offices, financial advisors, consultancies, and any professional Mac team handling sensitive client data.
Your team's files are a liability.
Every day, your team handles sensitive client data — contracts, medical records, financial documents, case files. And every day, that data passes through a patchwork of tools with no central control and no audit trail.
You don't need another file manager. You need file lifecycle management.
One platform. Complete file control.
From the moment a file enters your organization to the moment it's permanently destroyed.
Secure Deletion That Actually Deletes
Standard macOS deletion doesn't destroy data — it just hides it. VaultSort implements DoD 5220.22-M secure deletion with SSD-aware multi-pass algorithms that defeat wear-leveling and controller optimizations.
AES-256 Encryption with Hardware Keys
Encrypt sensitive files with AES-256. Optional YubiKey hardware key integration means encryption isn't dependent on a password someone might write on a sticky note. Register multiple keys per team.
Enforced File Organization
Build organization rules once with full AND/OR/NOT boolean logic, then run them across every team member's machine. Scheduled Jobs execute automatically via native macOS launchd — even when the app isn't open.
Complete Audit Trail
The Operation Log records every file operation — moves, copies, renames, deletions, and organization jobs — with timestamps, source/destination paths, and results. Roll back any organization job with one click.
Space Reclamation at Scale
Space Saver's Rust-powered scanner identifies reclaimable cache files across 24 categories — with per-app detail and category-level control. Keep team machines running efficiently.
Centralized YubiKey Management
Every team member registers their own YubiKey on their own machine. Your admin controls who's authorized to access team-encrypted files — from a single dashboard. No credential files to pass around. No manual key sharing.
Each member registers their own key
Every team member plugs in their own YubiKey and registers it locally. Their unique FIDO2 credential stays on their machine — hardware-bound, per-person security.
Admin approves keys from the dashboard
New credentials appear in the Teams dashboard for approval. The admin controls which keys are authorized for team file encryption. One place to see who has access.
Files are automatically multi-key encrypted
When anyone encrypts a file for the team, VaultSort wraps the encryption key for every approved YubiKey automatically — using the V2 multi-key format already built into VaultSort.
Revoke access when someone leaves
Remove a team member's key from the dashboard. Their YubiKey is excluded from all future encryptions, and VaultSort can re-encrypt existing team files to remove their access.
Each team member's YubiKey stays on their desk. No private keys are transmitted over a network. Credential data never leaves VaultSort's encrypted local store without admin action.
Built for teams that handle sensitive files.
Law Firms
Attorney-client privilege demands more than good intentions. Secure deletion ensures closed case files are irrecoverable. Encryption protects active matters. Audit trails document chain of custody.
Healthcare Offices
HIPAA requires defensible data disposal. VaultSort provides DoD-standard deletion, encrypted storage for patient records, and operation logs for compliance documentation.
Financial Advisors
Client financial data requires encryption at rest and verifiable destruction at end-of-life. Multi-key YubiKey support means the firm controls access, not individual employees.
Agencies & Consultancies
Client projects generate thousands of files across team members. Advanced Organization keeps project structures consistent. Operation logs track who moved what.
IT Departments
Standardize file management across Mac fleets. Scheduled organization jobs run unattended. Space Saver keeps machines lean. Secure deletion handles device reuse and offboarding.
Up and running in 30 minutes.
Schedule a call
We'll learn about your team's file workflows and security requirements.
We set up your licenses
Up to 10 seats included at launch pricing.
White-glove onboarding
We configure organization rules, encryption policies, and scheduled jobs for your specific workflow — on a 30-minute call with your team.
Ongoing support
Priority email support from the team that built it. We actually respond.
Centralized Admin Dashboard
A web-based management console for team administrators. Full visibility into your team's file operations, security posture, and compliance status — without touching individual machines.
Centralized Audit Logs
Aggregated operation logs across all team members. Filter by user, action type, date range. Export reports for compliance audits and incident response.
YubiKey Access Control
Approve, revoke, and monitor hardware key registrations from one place. See which keys are authorized for team file encryption at a glance.
Enforced Organization Policies
Push standardized Advanced Organization rule sets to team members. Ensure consistent file structures and naming conventions across the organization.
Secure Deletion Verification
Confirm that sensitive files were destroyed with DoD-standard methods. Per-user deletion reports with timestamps, file paths, and pass verification.
User & Seat Management
Provision and deprovision team members. Manage licenses, onboard new hires, and handle offboarding with credential revocation in one workflow.
Storage & Usage Analytics
Team-wide storage consumption, space reclaimed via Space Saver, duplicate files removed, and encryption coverage — broken down per user and department.
Early access for launch teams. Teams who sign up now will shape the dashboard's development and get it included in their plan at no additional cost.
Get Early AccessSimple pricing. No per-feature upsells.
Launch pricing — locked in for early teams
- Up to 10 seats included
- All features: Secure Delete, Encryption, YubiKey, Advanced Org, Scheduled Jobs, Space Saver, Dedup, Operation Log, Disk Shredding
- Centralized admin dashboard for team oversight (coming soon)
- Hands-on onboarding
- Priority email support
- Early access to upcoming team features
- Cancel anytime
Need more than 10 seats? See volume pricing below.
Request Team AccessCompare: CleanMyMac Business charges $39.95/seat/year for cache cleaning alone. A 10-seat Hazel setup costs $420 for file automation only. VaultSort replaces both — plus encryption, secure deletion, and audit trails — for less than $10/seat/month.
Estimate your team cost
Graduated pricing — the more seats, the lower the per-seat cost.
| Tier | Seats | Calculation | Cost |
|---|---|---|---|
| First 10 seats | 10 | $99 flat | $99 |
$99/month
$9.90/seat — 10 seats
Frequently Asked Questions
Request Team Access
Tell us about your team and we'll get you started at launch pricing.
Stop managing files with hope.
Your team handles sensitive data every day. VaultSort gives you the tools to organize it, protect it, and destroy it — with full audit trails and zero ambiguity.
Built with Rust + Swift. Native Apple Silicon. Questions? Reach us anytime.