Create it. Revise it. Done.
Create file organization rules from a sentence, then revise them in plain English. Run it privately on your own computer with Apple Intelligence or Ollama, or with your own cloud key, and see every change before anything runs.
Premium features · Apple Intelligence and Ollama on-device, or OpenAI, Anthropic and Google Gemini with your own key
AI that runs on your computer
Build with AI, Revise with AI and the AI Storage Advisor can run entirely on your own machine. Your requests and folder names stay put, and every request is free.
The model built into macOS
Apple Intelligence
Nothing to install and no model to choose. Open Settings → AI, choose Apple Intelligence and press Use Apple Intelligence. macOS keeps the model up to date for you.
- You need
- An Apple silicon Mac on macOS 26 or later, with Apple Intelligence turned on
- Best for
- The AI Storage Advisor and clear, focused jobs
Any open model, on Mac or Windows
Ollama
Run Qwen, Llama, Mistral or any chat model from the Ollama library, on this computer or on a more powerful machine on your network. Switch models whenever a better one comes out.
- You need
- Ollama installed. A 14B model (24 GB of memory or more) is recommended for Build with AI
- Best for
- Complex, many-folder jobs, given enough memory
Already use OpenAI, Anthropic or Gemini? Use Apple Intelligence first.
Keep your key and switch on Use Apple Intelligence first for the Storage Advisor, for Build and Revise with AI, or both. VaultSort tries the free on-device model first and hands a request to your cloud provider only when it's too large or the answer doesn't pass VaultSort's checks. You pay only for the hard ones.
Manual rule building is painful
VaultSort's Visual Rule Builder is powerful — full AND/OR/NOT boolean logic, predicates for file type, size, date, name patterns, and more. But building complex rules node by node takes time. For a rule set that sorts your Downloads folder into six categories with date-based subfolders, you're looking at 10–20 minutes of manual configuration.
And once a job exists, changing it can be just as annoying. For power users, that's friction. For new users, it's a wall. We built AI Job Builder and Revise With AI to remove both.
Start from zero. Ten seconds.
Describe
Type what you want in plain English. No special syntax. No technical knowledge required.
"Organize my Desktop — move videos to Movies, documents to Work, and archive everything older than 6 months."
Generate
AI analyzes your request and builds the complete rule tree — predicates, boolean logic, folder structure, and all.
Runs on Apple Intelligence, Ollama, OpenAI, Anthropic or Gemini. Cloud models answer in seconds; local models take from about ten seconds to a minute or more.
Review & Run
VaultSort checks the rules and flags every delete or overwrite. Then they load into the Visual Rule Builder. Edit anything. Dry-run to preview. Then execute when you're ready.
Nothing moves without your approval. You are always in control.
Change existing jobs without starting over
Open any Advanced Organize job, tell VaultSort what to change, and the AI updates the current rule tree with full job context. You review a structural diff, accept or discard, then keep editing or dry-running before you save.
Context-aware edits
VaultSort sends the current job configuration, rule tree, and target setup so the AI knows exactly what already exists before it changes anything.
Structural diff view
Added rules show in green with a + marker. Removed rules show in red with a − marker and strikethrough, plus a summary chip for additions and removals.
Accept or discard
Load the revision into the Visual Rule Builder for manual tweaking or throw it away completely. Nothing is saved until you explicitly click Save.
Resizable side panel
Expand it for more room, collapse back to default, or minimize it to a slim strip so the builder stays visible while you think.
Example revision requests
"Also sort .png and .webp files into the same folder"
"Change the move destination from ~/Downloads/Sorted to ~/Pictures/Organized"
"Remove the date-based subfolder naming and keep everything flat"
Revise With AI lives in the Visual Rule Builder toolbar as a slide-out panel. It complements Create With AI: first generate a job from English, then iteratively refine it from English without rebuilding the whole thing.
Real examples. Real results.
Type a sentence. Get a complete rule set, or revise an existing one.
"Move screenshots from Desktop to a Screenshots folder, organized by month"
Creates date-based subfolders and routes .png/.jpg files with "Screenshot" in the name.
"Organize Downloads — PDFs to Documents, ZIPs to Archives, images to Pictures"
Builds a multi-branch rule tree that routes files by extension into three destination folders.
"Move files older than 90 days from Desktop to an Archive folder"
Generates a date predicate rule that identifies stale files and moves them to Archive.
"Tag all video files on my external drive with a blue Finder tag"
Creates an extension-based filter for video formats and applies Finder tag metadata.
"Sort project files by client name using folder prefixes"
Parses folder naming patterns and creates rules to distribute files into client-specific directories.
Why it's better
10 Seconds vs. 10 Minutes
What used to take manual node-by-node rule building or tedious rule edits now takes one sentence. AI handles the complexity — you handle the review.
No Learning Curve
You don't need to understand predicates, operators, or AST trees. Write in your own words. The AI speaks VaultSort fluently.
Iterate Without Starting Over
Revise With AI keeps your existing folders, rules, and job settings in place. Ask for a change instead of rebuilding the whole workflow from scratch.
Full Transparency
Every generated or revised rule loads into the Visual Rule Builder. See exactly what the AI created, inspect the structural diff, then edit, delete, or refine any part before execution.
Dry-Run First, Always
AI output goes through dry-run preview before any files are touched. You see what will happen. Then you decide.
Minimally Invasive Changes
Revise With AI is instructed to change only what you asked for, not to reorganize or “improve” untouched parts of your rule tree.
Every Delete Flagged
Every AI answer, local or cloud, is checked before you see it: valid rules, rules that match what you asked, and every delete or overwrite called out. Anything that doesn't check out is held back with the reason.
Private by Default
With Apple Intelligence or Ollama, your requests never leave your computer. Cloud API keys are encrypted and stored locally, and requests go straight to your chosen provider. VaultSort is never in the middle.
Free on Your Own Hardware
Apple Intelligence and Ollama cost nothing per request, and work offline. Prefer the cloud? Gemini has a free tier, and OpenAI or Anthropic typically cost about a cent or less per request.
Built for everyone
Whether you're a first-time user or a VaultSort veteran.
Power Users
Skip the boilerplate. AI handles the tedious rule setup and iterative edits so you can focus on fine-tuning in the Visual Rule Builder.
New Users
No need to learn predicates or boolean logic. Describe what you want and let AI translate it into rules.
Developers
Already have an OpenAI, Anthropic, or Gemini API key? Put it to work for new jobs and revisions. Or run everything locally with Ollama and the open model of your choice.
Content Creators
Organize entire media libraries with a single sentence. Sort photos by date, camera, project — whatever you need.
Students & Researchers
Tame chaotic Downloads folders. Route PDFs to Research, spreadsheets to Data, everything else to Archive.
Privacy-first by design
What the model sees
- Your text prompt describing the desired organization
- The folders the job works on, so the rules point to real places
- For revisions, the current job configuration and rule tree structure
- VaultSort's rule schema (so AI knows the format)
What never leaves your computer
- Anything at all, when Apple Intelligence or Ollama runs on this computer
- Your API key — stored encrypted, never transmitted to VaultSort
- Your files' contents, and the names of the files inside your folders
With Apple Intelligence or Ollama, there is no provider at all: the model runs on your computer. (Point VaultSort at an Ollama server on another machine and requests go there, and VaultSort warns you first.) With a cloud provider, VaultSort uses a BYOK (Bring Your Own Key) model: we have zero API infrastructure and zero access to your provider account, and requests go directly from VaultSort to OpenAI, Anthropic, or Google. We are never in the middle.
What does it cost?
with Apple Intelligence, Ollama or Gemini's free tier
Or typically about a cent or less per create or revise request with OpenAI / Anthropic
$0
Apple Intelligence or Ollama, on hardware you already own
$0
Gemini free tier — no credit card needed
$0
cost to VaultSort — no markup, no proxy
Switch on Apple Intelligence or install Ollama, or get a free API key from Google AI Studio, and use AI Job Builder and Revise With AI at zero cost. Or use OpenAI / Anthropic at their standard rates — VaultSort never adds fees.
Stop rebuilding rules manually.
One sentence to create. One sentence to revise. Full control the whole way through. AI Job Builder and Revise With AI are available now in VaultSort Premium.
Lifetime license · No subscription · Free updates · 30-day money-back guarantee